Vacancy Announcement | Administrative and Finance Assistant
31/08/2015
The general role of the Administrative and Finance Assistant is to put in place the tools necessary for the effective daily functioning of the office environment. He/she will have the ability to multi-task, prioritize the workload, and take on initiatives with little supervision and in accordance with the operational priorities of the office.

She/he directly reports to the Executive Director and works in close collaboration with the AmCham team.

Major Responsibilities:

The Responsibilities of Administrative and Finance Assistant include but are not limited to:

Office Management:

• Ensure the efficient daily operations of the office environment involving responsibility for all areas of the office (i.e. meeting rooms/kitchens),
• Schedule meetings, organize travel arrangements, manage calendars, emails and other correspondence to ensure overall office administrative support,
• Manage day-to-day logistics of the office including the arrangement of office supplies/equipment and refreshment kits for the meetings,
• Ensure proper coverage of all the front desk duties including answering, handling and directing phone calls, greeting visitors, sending, receiving, archiving all incoming and outgoing correspondence (i.e. labels, courier management),
• Track renewal and preparation of new contracts and agreements with vendors and ensures timely payments of utility bills,
• Identify and develop systems to facilitate the smooth functioning of the office that is coherent with the operational priorities and the implementation of objectives.

Financial Management:

• Prepare, report and maintain the financial records on a regular basis according to the organizational rule and procedures, manage the office cash flow, forward necessary documentation to members and external accounting and audit as needed, provide support in interactions with the stakeholders, review and submit the expense reports of the staff on a timely basis.

Knowledge Management:

• Assist in maintaining and updating the database and files and other office tools to ensure proper and accurate functioning of the office,
• Complete special projects that arise within the position and other responsibilities as assigned

Qualifications:

Education and Training

• Bachelor degree in Finance/Accounting/Auditing or equivalent

Experience

1-2 year working/internship experience is an asset.

Technical skills

• Intermediate level of English (speaking, writing reports, listening skills)
• Familiarity with Microsoft office tools particularly Excel and finance/accounting software
• Ability to work in a cross-cultural environment that requires flexibility
• Ability to meet deadlines in a well-organized and detail-oriented manner
• Strong ability to work both independently and in a team environment
• Positive and pro-active attitude with excellent interpersonal skills
• The ability to multitask in a fast paced office environment

Interested candidates are required to submit their CV with a cover letter in English by email to [email protected].

AmCham Turkey/ABFT is an equal opportunity employer.